Everyday life
Wedding and event budget Calculator
Size an event budget around guests, fixed costs and contingency. This free wedding and event budget calculator shows the calculation and its assumptions so you can compare your own figures.
Calculated on your device
Your results
Total Event Cost€19,250.00
Size an event budget around guests, fixed costs and contingency.
Affordable Guest Count86
Calculated outcomes
- Budget Surplus
- -€1,250.00
- Cost Per Guest
- €192.50
- Fixed Costs
- €9,000.00
Assumptions and estimates
- All entered prices should include applicable VAT and service charges. Contingency applies to the complete event cost. Affordable guests assumes all fixed costs stay constant; venue capacity and minimum spends are separate.
- Method: Fixed costs plus catering per guest, multiplied by contingency allowance.
- Enter VAT-inclusive prices. Venue minimum spends, guest capacity and changing package costs are separate.
Useful next steps
- Use Compare options to test an alternative side by side.
- Copy, print or download a record of this calculation when you need one.
Reports open your email app addressed to s@s1.ie with the public page address only. Your inputs are never added.
How the wedding and event budget calculation works
Fixed costs plus catering per guest, multiplied by contingency allowance.
Enter VAT-inclusive prices. Venue minimum spends, guest capacity and changing package costs are separate.
Using this calculator
- Enter your own figures in the labelled inputs. Keep the currencies, units and time periods consistent.
- Choose any applicable rate profile, pattern or assumption shown for this tool. Open additional inputs when relevant.
- Review total event cost and affordable guest count, then read the stated assumptions and eligibility conditions before using the result.
Worked example
This is a static example using illustrative inputs, not facts about you or today’s date. The displayed eligibility selections and assumptions apply only to this example.
See example inputs
- Guest count
- 100
- Catering per guest (€)
- 85
- Venue (€)
- 3000
- Music/entertainment (€)
- 2000
- Photography (€)
- 1800
- Other fixed costs (€)
- 2200
- Contingency (%)
- 10
- Available total budget (€)
- 18000
- Total Event Cost
- €19,250.00
- Affordable Guest Count
- 86
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